Worksharing and users

[wurschel]

Hi All,
Does anyone have any creative ideas on how to force users to put elements on the correct workset without going through every view and painstakingly setting visibility?
thanks

[cdatechguy]

Well....you don't have to go "view to view" as 2D elements are view specific and are not on a workset. You only need to open a 3D view and go through one workset at a time and move the offending object to the correct the workset...

As for making sure folk use the correct workset to begin with? Good luck with that...

But there is a company Down Under that is working on a plug in that would at least warn you that your not on the proper workset and also take note if you move or modify something on a workset your not allowed to be in.

[ghale]

Over the years, many firms have gotten away from utilizing too many worksets. We typically only have a workset for the discipline (ie: Architectural for the Architectural model) as well as one for each linked model, Shared Levels and Grids, and one for CAD imports. That's it. Since we started this strategy, no more issues with wrong worksets, or I should say very few.

Simplify where you can.

[wurschel]

I wish I could eliminate them altogether, however the project I am working on is spread across six files and is about 700,000 sf. Dividing elements into worksets and closing the ones not absolutely necessary is the only way to keep the files actually workable. The largest files is about 450 megs.

[KGC]

Hi All,
Does anyone have any creative ideas on how to force users to put elements on the correct workset without going through every view and painstakingly setting visibility?
thanks

This is where a Revit Job Captain comes in handy. Part of my role is to make sure that the modelers (technicians, architects, and engineers) are modeling to the company standards. I spend some time every once in a while making sure that content is on the correct workset. I have a 3D view and a couple filters that I use to quickly see if content is on the correct workset.

Whether you have a revit manager to do this or not, its worth a couple hours a week to check this. When I find content that is placed on the wrong workset, I screen shot it and email it to the appropriate person and tell them to fix it. I have yet to have someone email me back and say no.

Over the years, many firms have gotten away from utilizing too many worksets. We typically only have a workset for the discipline (ie: Architectural for the Architectural model) as well as one for each linked model, Shared Levels and Grids, and one for CAD imports. That's it. Since we started this strategy, no more issues with wrong worksets, or I should say very few.

Simplify where you can.

I have seen this strategy quite a bit myself and implemented for the same reason. However though, I am starting to see a trend in larger projects where the firms are adjusting to the Revit/BIM workflow and have started to use more worksets. We have started to see that its more beneficial to use worksets where we fell we need them and manage our users rather than managing our worksets and letting the users run-a-muck.