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Thread: create a file joined onto a CAD file for notes/amendments

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    Question create a file joined onto a CAD file for notes/amendments

    Hi Guys,

    I was wondering if it is possible to attach a document to/within the cad file that will enable me to document all changes that take place to the file, embedded in some form.

    Thanks

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    Default Re: create a file joined onto a CAD file for notes/amendments

    You mean like OLE? You could "embed" a Word DOC in such a way.

    You could use Insert --> OLE Object... then select "Microsoft Office Word Document" (or whatever other program you're using, e.g. OpenDocument Text, or OpenOffice.org 1.1 Text Document, or WordPad Document, etc.)

    Otherwise if the file already exists, 1 of 3 options:
    1. Insert --> OLE Object... select "Create from File" option & browse to the file.
    2. Open the file in whatever program you're using. Select the text you want. Go to AutoCAD & Ctrl+V to embed as an OLE Object; or
    3. Open & select as 2 above, then in ACad Edit --> Paste Special... choose the "Paste Link" option, which would link to the file instead of embedding (similar to a xref instead of an inserted block).

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    Default Re: create a file joined onto a CAD file for notes/amendments

    Quote Originally Posted by chris.hookins View Post
    Hi Guys,

    I was wondering if it is possible to attach a document to/within the cad file that will enable me to document all changes that take place to the file, embedded in some form.

    Thanks
    I scan field notes to PDF and hyperlink them to the drawing text calling out the Field Book number. I've hyperlinked all sorts of reference files in the same way.

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    Default Re: create a file joined onto a CAD file for notes/amendments

    Quote Originally Posted by Tom Beauford View Post
    I scan field notes to PDF and hyperlink them to the drawing text calling out the Field Book number. I've hyperlinked all sorts of reference files in the same way.
    Hi guys,

    Thanks for the responses, It would be kind of like a OLE object but the hyperlinked method sounds particularly effective. When you say hyperlinked text within the file is this quite simple?

    Thanks again,..appreciated.

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    Default Re: create a file joined onto a CAD file for notes/amendments

    Quote Originally Posted by chris.hookins View Post
    Hi guys,

    Thanks for the responses, It would be kind of like a OLE object but the hyperlinked method sounds particularly effective. When you say hyperlinked text within the file is this quite simple?

    Thanks again,..appreciated.
    Very simple! Enter "hyperlink" on the command line and hit F1 for AutoCAD help. It can be found on the Insert menu as well.

    An OLE will be visible on the drawing, while a hyperlink allows you to quickly open associated files.

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    Default Re: create a file joined onto a CAD file for notes/amendments

    Quote Originally Posted by Tom Beauford View Post
    Very simple! Enter "hyperlink" on the command line and hit F1 for AutoCAD help. It can be found on the Insert menu as well.

    An OLE will be visible on the drawing, while a hyperlink allows you to quickly open associated files.
    Hi Thanks for the reply, could the associated hyperlinked file (word doc) be exported with the file for e-mailing to another office for example? I have successfully hyperlinked the document to the file and now need export both so others can view who are not on a network.

    Cheers

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    Default Re: create a file joined onto a CAD file for notes/amendments

    Unfortunately not automatically. You could manually include it in an eTransmit - but that defeats the purpose doesn't it? Making a DWF leaves the hyperlink on the DWF pointing to that same file, but still the file isn't embedded.

    The only way to "embed" the file is to create the OLE object (don't link it). If you don't want to see the OLE inside the drawing, you could place it on a hidden layer (although then you'll need to unhide {thaw/on} the layer before opening the OLE). Or you could also use the "Display As Icon" choice in the Insert --> OLE Object dialog, also in the Paste Special dialog.

    If your double-click actions are set to open OLE objects in the Properties Palette, you could always select the "icon" and then choose OLE --> Open from the pop-up menu.

    If you use an embedded OLE, the DOC file is actually saved inside the DWG. Every time you "open" it, ACad saves that file to your Temp folder and runs the relevant program (e.g. MS Word) to edit it. Once Word closes the file ACad replaces the internal storage to the new version of the DOC in the Temp folder. The nice thing about Embedded OLE is you don't have to worry about not having all the files when giving the DWG to someone else - since the DOC is actually "inside" the DWG ... this any way of giving th DWg (eTransmit, just copy DWG, Zipping, etc.) would also give the "internal" DOC.

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